Your Spreadsheets Are Hiding Your Profit

Stop managing your fleet via WhatsApp and Excel. Adaptix automates your data, spots fuel theft instantly, and highlights the exceptions that matter.

Trusted by

JLL Fresh Produce

Royal Safaris

Rhidan Farms

“Before Adaptix we were chasing fuel slips, driver PDPs, and service dates across half a dozen spreadsheets. Now check-ins happen on the phone in seconds, fuel is tracked accurately against each vehicle, and I can see at a glance which trucks are due for service or which PDPs are about to expire. I actually know what is going on in the fleet for the first time.”
Conrad — Operations Manager, JLL Fresh Produce

Adaptix operations triage dashboard showing Money at Risk, Do This First, and Money Leaks for the fleet — Your operations triage: money at risk, what to fix first, where the money leaks.

Everything you need to Run Your Fleet

Powerful tools to streamline your operations and boost profitability

UNIFIED VIEW

See and manage your fleet in 1 app

No more paper. Consolidate all your fleet data in one accessible platform.

Key Benefit

COST SAVINGS

Save 5-15% on operating costs

By optimizing your fleet operations and reducing unnecessary expenses.

Key Benefit

SMART ALERTS

Keep everything up to date

Get email reminders whenever licenses and services are due to expire.

Key Benefit

Tyre-life tracking: know your cost-per-km per tyre and get alerted to retread the casing before it is scrapped.

Manage Exceptions, Not Spreadsheets

Your team should only see what needs attention—everything else runs automatically

Adaptix fleet analytics showing per-vehicle cost per unit, average versus expected KM/L, and OVERDUE and EXPIRED flags — Per-vehicle cost and efficiency, with overdue and expired items flagged automatically.

📱

Input at the Pump

Driver app with big, simple buttons. No more lost receipts or delayed entries.

📊

One-View Dashboard

See expired licenses, service intervals, and fuel alerts in one glance.

🔒

Bank-Grade Security

Daily cloud backups. No more corrupted Excel files or lost data.

Bank-Grade Security

Powered by Supabase, a world-leading secure cloud platform, with daily encrypted backups. Your data is safer than any Excel file on a laptop.

See it on Real Fleet Data

Not a mockup. This is the actual product your drivers and office use every day.

Roadworthy compliance, with the photo proof

Every check-in records roadworthy status, open issues, and tyres that need attention — backed by photo evidence from the driver, so nothing gets waved through.

Adaptix check-in screen showing roadworthy status, reported issues, tyres needing attention, and photo evidence

Input at the pump

Drivers log a depot refuel from the app in seconds — big, simple buttons, a photo of the slip, done. No lost receipts, no end-of-week reconstruction.

Adaptix driver app showing the Log Depot Refuel screen

The month-end report, already done

A full report workbook — service history, refuels by depot, workers, tyres, and a client monthly statement — exported to Excel whenever you need it.

Adaptix report workbook showing service history, refuels by depot, workers, tyres, and client monthly statement

Why not just a tracker?

Trackers do security and hardware telematics well. Adaptix is the affordable exception-and-admin layer that tells you, per trip, where the money leaked. They work best together — keep your tracker, add the layer it was never built for.

Simpler and cheaper

No fuel probe, no extra hardware to fit. Efficiency is calculated off the averages coming out of the truck — so there is nothing to install and nothing extra to maintain.

Per-trip cost visibility

We flag exactly which trip or vehicle ran expensive, so you see where the money leaked instead of a fleet-wide average.

The admin layer trackers ignore

Service history, licence, licence-disk and PDP tracking with expiry alerts, plus check-in and roadworthy compliance — all in one place.

Tyre-life tracking

Know your cost-per-km per tyre and get alerted to retread the casing before it is scrapped.

Dynamic monthly Excel reports

Pull exactly how much fuel each truck used for any period you choose — ready for the accountant or the client.

See everything Adaptix does

We Don't Cost Money. We Fund Growth.

See how efficiency compounds over time

ROI Calculator

See how efficiency compounds over time.

Fleet Setup

Fleet Size

The total number of powered units (trucks, LDVs, or bakkies) currently in your operation. This multiplier drives your total potential savings.

Years Projected

The timeline for the optional long-term projection below. It assumes early-year savings are reinvested into the fleet — this only affects the projection, not your estimated annual saving.

10 Years

Operating Expenses

Waste Reduction

The estimated reduction in running costs. Industry data shows that addressing fuel theft, excessive idling, and harsh braking typically lowers total fleet costs by 5% to 12% in the first year.

5.0%

Realistic range: 5%–12%

Annual Expenses / Truck

Total cost to run one truck for a year. For a long-haul 34-tonner, this is typically R2.5m - R3.0m (including fuel, tolls, tires, maintenance, and insurance). For smaller delivery vehicles, use R600k - R900k.

R2.8m

Admin Efficiency

Hours Saved / Week

Time reclaimed by automating manual tasks like logbook reconciliations, fuel slip matching, and maintenance scheduling. An average fleet controller saves ~10 hours/week using Adaptix.

5 hrs

Admin Hourly Cost

The fully loaded hourly cost of your admin team. Based on the average SA Fleet Controller salary of R25,000 – R35,000 p/m, a rate of R200/hr is standard.

R200

Asset Growth

New Truck Cost

The current replacement value of your standard fleet vehicle. We use this to calculate how many 'Bonus Trucks' your operational savings could theoretically purchase over time.

R2.6m

Gross Profit / Truck / Year

Your net profit per vehicle after all expenses. In SA transport, margins are typically 4-8%. For a healthy long-haul truck, R200k - R300k is a realistic target.

R300k

Estimated Annual Saving

R2.5m

Based on 18 vehicles at 5.0% waste reduction, net of the Adaptix subscription.

These are estimates. Let's find your real numbers.

The 30-day audit runs free, alongside your spreadsheets, and shows your actual saving.

How It Works: Adaptix Onboards You 100%

No time offline. No setup time spent on your end. No risk, no upfront costs.

We do 100% of the setup for you.

You do not touch a spreadsheet or load a single truck — we do it all. Founder-led, white-glove onboarding from day one.

We Upload

We import your current data. No complex migration required.

We Audit

We run parallel to your spreadsheets for 30 days. Zero disruption.

You Decide

If we don't save you money, you pay nothing. That's our guarantee.

Simple pricing: 1–10 vehicles R2500/month, then +R200 per vehicle.

No contracts, no lock-in.

The 30-day audit runs free and parallel to your spreadsheets. If it saves you money, you continue at the simple per-vehicle rate.

Ready to Find Your Hidden Profit?

Join the fleet owners who have already stopped the leak

Chat to us about onboarding

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30-day guarantee

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